Booked with Vivian Artistry: Your Official Confirmation and Preparation Guide

Your appointment is officially booked—what happens next?

Locking in your vendors takes a ton of effort, so we want the rest of this process to be as easy as possible for you. After your deposit has been received, you will receive everything you need to review your booking, communicate your preferred look, and prepare for your appointment.

We break everything down into a simple three-step journey. Here is exactly what to expect from us leading up to your day.

Step 1: Booking Confirmed

Once your deposit clears our account, we send over your official booking confirmation. This is the document that guarantees your spot is secured with Vivian Artistry.

Inside that confirmation, you will see a breakdown of all your booking details, which includes:

Appointment date
Service time
Service location
Booked services
Number of clients
Deposit received
Remaining balance
Relevant travel, parking, or early-start details

Please note: Your appointment is only secured after the required deposit has been received.

For group bookings, the confirmation will also show the number and combination of hair and makeup services currently reserved. This keeps everything transparent if you are managing a large bridal party.

Read More: The Secret to 16-Hour Bridal Perfection

Step 2: Review Your Details

We ask that you review all the information in your booking confirmation carefully. This helps us identify any changes or incorrect details well before your appointment. The last thing anyone needs on a busy morning is a mix-up with an address or start time.

Take a minute to double-check these specific points:

Name and contact details
Appointment date and time
Complete location
Required finish time, if applicable
Hair and makeup services
Number of people
Travel or parking arrangements
Remaining payment and due date

If any information is incorrect or your requirements change, please contact us as soon as possible. Additional services and significant changes remain subject to availability, so it is always better to sort this out early.

Step 3: Complete Your Consultation & Preparation

People often search online asking, what do you do at a makeup consultation? To make things super easy, we send you two digital booklets that you can flip through on your phone—even if you are just scrolling on an Apple iPhone 17 Pro during your lunch break.

Your Consultation Booklet

Your consultation booklet helps us understand your preferred makeup and hairstyle, including the level of glam, colours, finish, and details you feel most comfortable wearing.

We recommend selecting your inspiration from the Vivian Artistry portfolio whenever possible. This gives you a more accurate understanding of our signature style, techniques, and results, helping us align your expectations with the artist and service you have booked. You can tell us about your:

Natural, soft glam, bronzy, or full glam preference
Preferred eye makeup
Foundation coverage and finish
Lash preference and lip colour
Hairstyle direction
Skin concerns or allergies
Features you would like to enhance
Makeup details you prefer to avoid

Maybe you love the luminous, glowing skin trends popular in asia, or perhaps you need the high-coverage, sweat-proof contouring required for a traditional indonesian wedding. Your makupartis needs to know this upfront. If you booked us because you specifically needed an asian makeup artist melbourne, this booklet is where we figure out exactly how to match your undertones for flawless asian bridal makeup melbourne styling.

Inspiration from other artists is welcome as a general reference, but every artist has a different technique and signature finish. Results will be personalised to your features and interpreted through the Vivian Artistry style.

Your Preparation Booklet

You will also receive a preparation booklet explaining how to prepare your skin, hair, and appointment space before the service. Following the preparation guide helps your service run on time and allows us to achieve the best possible result.

This guide covers:

Skin preparation (and why you need to arrive with a completely bare face)
Hair washing and drying instructions
How to prepare frizzy or textured hair
Clothing recommendations
Managing contact lenses, hair extensions, and accessories
Mobile setup requirements (like tables, chairs, and power points)
Group-booking preparation
What to have ready before the artist arrives

Proper prep is actually the big secret to long-lasting bridal hair and makeup melbourne services. We are so strict about this prep routine that we even teach these exact steps to clients who book a private class ( makeup ) with us so they can get their makeup to last all day for an outdoor graduation or a corporate event.

Everything You Need for a Smooth Appointment

From your booking confirmation to your personalised consultation and preparation guides, each step is designed to make your Vivian Artistry experience clear, organised, and tailored to you. We handle the logistics so you can just focus on enjoying yourself.